You will run a complete weekly review and produce a plan for the coming week.
This is the session that ties the course together. You have priorities, a task system, a way to plan the week and the day, focus blocks, quieter devices, if-then plans for stuck tasks and an energy map. The weekly review is where all of them get checked and updated, once a week, so they keep working after the course ends.
The brief: run one complete weekly review using the checklist you wrote in lesson 8.2. Update every list in your system, review the past week against its plan, and finish with a time-blocked plan for the coming week and one change to your system. Allow 45 to 60 minutes. The first one usually takes longer than later ones, because there is more to clean up.
Before anything else, put the review on your calendar as a recurring event, at the same time every week, for 45 to 60 minutes. Choose a time you can protect most weeks. If Friday at 4pm keeps getting taken by last-minute requests, try Friday at 2pm, or Monday at 8am before the team is online.
Treat it like a meeting with someone important. If something has to move it, move it to another time that week rather than skipping it. Skipping the review is how a system starts to drift, as you saw in lesson 8.2, The weekly review that holds everything together.
For this first run, find the slot in the next few days, and book the recurring series from there.
Sit somewhere you won't be interrupted, with your phone in focus mode. Open your checklist and go through it in order.
Get clear. Gather everything loose into your inboxes: papers, receipts, notes from the week, voice memos. Process every inbox to empty using the clarify questions from lesson 2.2. Then do a mind sweep and capture anything that's still in your head.
Get current. Go through last week's calendar for follow-ups, and the next two weeks for anything to prepare. Then go through every list: next actions, projects, waiting-for, and someday. Tick off what's done, delete what's dead, rewrite anything vague as a next action, and make sure every project has at least one next action.
Get creative. Look at your someday list and move anything that's now ready into projects. Check that your three priorities are still the right three.
Don't rush the lists on this first run. If you haven't reviewed your system since lesson 2.4, there may be a fair amount of clearing to do.
Now look at last week's plan, the outcomes and time blocks you set, and compare them with what happened. If you wrote a five-line comparison in lesson 3.4, Plan next week from start to finish, use the same pattern.
Answer three questions in a few lines each. What got done? Which outcomes were finished, and which blocks held? What slipped? Which outcomes didn't happen, and which blocks were taken over? And why? Was it an estimate that was too optimistic, an interruption that could have been prevented, a priority that changed, or energy that ran out?
Be specific about the why. "Busy week" tells you nothing. "Two blocks on Wednesday went to a client escalation that came through chat" tells you something you could act on.
Choose next week's two to four outcomes, linked to your priorities, and put them in time blocks first. Add meetings, message blocks, breaks, a buffer each day and your evening cut-off. Use your energy map to put deep work in your best windows.
Then choose one change to your system, based on what you just learned. Only one. It might be a new if-then plan, a different focus slot, a filter for an email that keeps landing in your inbox, or a rule about which chats stay unmuted. Write it down and add it to next week's plan if it needs a time.
Priya's first full review took 70 minutes, on a Friday at 3pm. Get clear produced 23 items, including four promises from meetings she had not captured. Get current found three projects with no next action and two waiting-for items that needed chasing. Get creative moved one someday item, a short course on data visualisation, into projects for next month.
Her comparison: two of three outcomes done, the brief and the report data. The course modules slipped, because she had planned both for Thursday evening and then worked late that night. Her change: move the course to Saturday morning, 9 to 10.30, with an if-then plan, "If it's Saturday and I've had breakfast, then I'll open module 3 before anything else."
Her plan for next week had three outcomes, blocked into her 10am to noon window on four days, with a buffer from 3.30 to 4.30 daily.
A finished review leaves you with every list current, a recurring review slot on your calendar, a time-blocked plan for next week with its outcomes at the top, and a three-line note: what got done, what slipped and why, and the one change you will make. If you can look at your system afterwards and trust that everything you have agreed to do is in it, the review has worked.
Book the slot now. When you've finished the review, save the plan and the note where you will find them next Friday, because that is where the next review starts.
Run the review with your checklist, then save next week's time-blocked plan and a three-line note on what to change.
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